15 Advantages and Disadvantages of Microsoft Office 365

As the world shifts more and more into a digital space or Modern Technology, productivity tools are becoming increasingly important. Microsoft Office 365 is one such productivity suite.

It is a powerful app that can change the way you work and learn with innovative tools for collaboration, communication, content management, and more.

This article will explore both advantages and disadvantages of Microsoft Office 365 so that you can decide if it’s worthy to try or not.

What is MS Office 365?

Microsoft Office 365 is a suite of apps for productivity and collaboration. It includes familiar apps such as Microsoft Word, Excel, PowerPoint, OneNote, and Skype for Business.

It also has some new, innovative additions such as Sway (for creating interactive presentations), Delves (for viewing insights about your work and organization), and Teams (for communication, meetings, and chat with coworkers).

10 Advantages of Microsoft Office 365

Microsoft Office is one of the largest and most widely used productivity suites. Here I will explain the 10 advantages of Microsoft Office 365.

1. Increased Productivity

Office 365 is the closest thing to being able to work from anywhere. With integrated apps and tools, professionals can work on documents, presentations, spreadsheets, and more from one app that is always accessible and up-to-date on your computer, tablet, or mobile device.

2. Cloud-Based

Office 365 is a cloud-based application that can be accessed on a computer or mobile device with an internet connection.


Also Read: 15+ Cool Features of MS Office You Should Know in 2022


This means you don’t need to install anything on your computer, tablet, or smartphone; it’s all stored online so it can be accessed regardless of where you are. It also means that Office 365 automatically updates so you always have the latest version.

3. Collaboration Tools

Another advantage of using Office 365 is its collaboration tools such as Skype for Business and Sway. Skype for Business allows you to connect with coworkers instantly through voice and video calling, while Sway makes it easy to create slideshows complete with text, video, and images.

4. Document Management Tools

Office 365 offers a variety of document management tools such as Delves to give you a better idea of what’s happening in your organization. This tool helps managers stay on top of the work their employees are doing by displaying data about projects and productivity in one easy-to-visualized dashboard.

5. Security and Privacy

Office 365 offers enhanced security and flexibility over traditional, on-premises productivity applications. With an Office 365 subscription, all data is encrypted in transit and at rest.


Also Read: Importance of Microsoft Office


Microsoft also uses a multi-layered approach to security with firewalls, malware scanners, anti-spam filters, and intrusion detection systems to protect against unwanted intrusion.

6. Business Continuity

Office 365 also offers Business Continuity capabilities that allow organizations to continue operations in the event of a disaster. It includes features such as the ability to protect against malware and intrusions and recover data quickly.

7. Mobile App Accessibility and Ease of Use

Office 365 can be accessed on iPhone, Android, Windows Phone, and other mobile devices. Its tools are optimized for smartphones so users can access documents, presentations, spreadsheets, and more with ease.

8. Ease of Integration with Other Software

Office 365 can be integrated with other productivity software applications and tools to help streamline your work processes. With its REST APIs, you can use Office 365 tools to create innovative workflows such as automating data entry or tracking project status.

9. Communication Tools

Office 365 offers integration for communication tools such as Skype for Business and Outlook, so you can stay in touch with coworkers and colleagues from anywhere. It also integrates with email, calendar, and other Microsoft tools to make it easy to communicate with customers or clients.

10. Auto Updates

Office 365 is constantly being updated to ensure you have the latest and greatest features. Its apps are regularly updated as well, so you always have access to the latest innovations. With an Office 365 subscription, you get one year of updates and 30 days of technical support.

5 Disadvantages of Microsoft Office 365

With all the amazing features of Office 365, there are a few downsides to consider. Let’s take a look at some of the main disadvantages of Microsoft Office 365.

1. It’s Expensive

Although Office 365 is only a fraction of the cost of purchasing Microsoft Office licenses outright, it is still expensive and many companies aren’t able to afford those fees.

You can also pay an annual rate or even a one-time fee if your budget requires it. But, if money isn’t an issue, you can choose to buy access to Office 365 for free with an education email address. The prices may be increase or decrease in the future, so check the current pricing before buying.

2. Compatibility Issues

There’s a chance that you will be downloading a version of Office 365 that is not compatible with your computer. Many features in Office 365 aren’t compatible with Mac, PCs, or older versions of the Microsoft programs.


Also Read: New Features and Uses of MS PowerPoint 2021


So, if you buy Office 365 from the app store and later find that none of the programs work on your computer, it’s more than likely that there is no fix for this issue.

3. Nobody Uses All The Functions

With Office 365, there are a lot of tools and options that you don’t necessarily need or use. You might end up paying for programs that you only use once every few months. So, it’s good to think about all the features that come with office 365 and weed out what you aren’t using before committing.

4. Renewal Can Be Costly

When you buy office 365, you’ll have to renew it periodically, typically every year. Different rates and plans are depending on which package you choose, but typically you can expect to pay a yearly fee. If your company doesn’t regularly purchase Office 365, it might be easy to forget about renewing the subscription and end up paying much more than you should.

5. Email Limitation

This is one of the biggest disadvantages of office 365, but it is important to understand. Microsoft put a limit to send or receive per day. So. if you have a business, you need to make sure you have the right package. But Microsoft should improve this in the future.

Mostly Asked Questions

With Outlook, a little over 4 gigabytes of email can be stored in your mailbox. OneDrive storage is 15 GB per user, including those who aren’t paying for subscription services. This storage limit applies across all OneDrive accounts created under the same Microsoft account.

With the benefits of MS Office, you can view your documents on different devices at the same time. It can help you easily organize documents and access data from all over. For example, if you have a meeting on Skype for Business or iPad, you can just share the document with others and it will be displayed along with them.

The Pros of Microsoft Office 365 are that you can save your documents anywhere and view them anywhere. You can also collaborate with others on projects with ease. There are also hundreds of applications, thousands of templates, and other useful add-ins that make it the best productivity suite you can get.

The Cons are that it is expensive for those on a budget, and needs an internet connection. Plus, renewal fees can get very expensive.

Final Words

In conclusion, Microsoft Office 365 is a great productivity suite. You should get it if you are willing to pay the price. It can help you work and learn more efficiently while saving time and money. So, these are some advantages and disadvantages of Microsoft Office 365. If I have missed any, or if you want to add any other information, please comment below.

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